How To Have A Professional Virtual Office

Posted on: 26 November 2014

There are many benefits to having a virtual office, including not having to pay for traditional office space and being able to work from wherever you want. You want your virtual office space to still have a professional appeal, however, so you can make a better impression on your customers and clients. Learn how to have a professional virtual office by following some of these easy tips.

Have a physical business address

Nobody has to know that you work out of your basement, but they do have to be able to contact you via email, phone, and yes, a physical location. You don't have to give away your house address (nor is this recommended)-- but you can get a box from your local postal service, or set up a CMRA (Commercial Mail Receiving Agency) account. With some postal boxes, you cannot receive large packages or have access to your mail at all times, which can make having a CMRA account beneficial. Benefits include:

  • ability to receive multiple kinds of packages
  • 24 hour services
  • professional address (not a P.O. box)
  • notification services for certain mail

When you have a physical address for your virtual office, it can give your business more credibility.

Have a 'main' office

Sure, you have the convenience of working wherever you can plug in your laptop, but you should still have a main office that you keep all your correspondence, important information, and main office equipment in. This is because your clients will begin to rely on you for consistency, and if they are always working with you via your home computer and social media, they can know that you are a brick-and-mortar business, which gives them more confidence in how you can work with them. If you must, have a few main offices, but try to limit the number of places you do your large work.

Treat yourself like a business owner

Many people assume because they have a virtual office, they are exempt from organization and rules. You should still treat yourself like you own a business, which means you should work in office attire, stick to a rigid work schedule, and give yourself time off. When you have your office right at your fingertips, it can be hard to remember where your work life begins and your home life ends.

Having a virtual office is all about keeping a professional air even though you don't have a business that people can just walk into. Give your virtual office some credibility, and you can have a more professional appeal to both you and your clients.

For more details on setting up a virtual office space, get in touch with a local company, like Source Office Suites.


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